Cataloging in the Media Center

 

Steps for Shelving New Books in the Media Center

1. Step 1: Check Destiny First
   Before you do anything, go to the Catalog tab in Destiny and type in the name of the book. You’re just checking to see if the book is already in our system.

Select the specific book that you are adding to your inventory,  next select add copies.

Step 2: Add Copies

If the book is already listed in Destiny, you’ll click Add Copies. You’ll need to fill in some information like:

• The ISBN number

• How many copies you're adding

• Where the book will go in the media center (like Fiction, Nonfiction, or Biography)

• The price of the book

• And the vendor (where it came from)
  Once everything’s filled out, click Save Copies to finish.

Print Labels

• Go to Reports - Library Reports.

• Under Labels, select Barcode Labels or Spine Labels.

• Customize label content (e.g., school name, ISBN, author, title).

• Choose the appropriate format (e.g., list, range).

• Run the report and print labels once the status is Completed.

Step 3: Print Book Labels

Now that the books are in the system, it’s time to label them. Go to Reports, then on the left side, click Library Reports.

Scroll down to find Book Labels.

Here’s what to include on each label:

• Our school's name

• The ISBN number

• The author’s name

• The title of the book

I like using the “List” option so I can type in the exact ISBN numbers I need labels for. After that, hit Run Report. It’ll say “Pending” for a few minutes, then you’ll be able to click on the completed report and print your labels.

Step 4: Print Spine Labels

Follow those same steps to print out the spine labels too.

Step 5: Get Your Labels
Click on the document listed at the top of the report screen once it says "Completed"—and walla! You have your spine label!

Step 6: Stick Your Labels On
Use Demco stickers to tape the book labels on the back of the book and the spine labels on the spine. Make sure they’re lined up and secure.

Step 7: Now Let’s Shelve the Books

Alright, once your labels are on, it’s time to put the books on the shelves where they belong.

First, look at the call number on the spine label. This helps you know where to shelve the book. There are two main parts to that call number:

1. It tells you the section (like Fiction, Nonfiction, Biography, etc.)

2. It shows you the author’s last name so you know where in that section it goes.

For example, Diary of a Wimpy Kid by Jeff Kinney is a fiction book, so its call number is:

FIC KIN

• FIC means it belongs in the Fiction section.

• KIN stands for Kinney, the author’s last name.

So you’d go to the Fiction section and look for the K’s, then find exactly where “Kinney” fits alphabetically with the other K authors.

Step 8: Show Off Popular Books

Our most popular books in the media center are displayed on top of some of the shelves so students can easily see and grab them. If we have multiple copies, the extras are placed on the regular shelves in their proper spots.

The media specialist says this helps create excitement because students are more likely to pick up a book when they can actually see the cover. It catches their attention and gets them curious about what’s inside!